How to assemble a project start presentation | Group presentations | askjoker
There are usually two types of presentations that a consultant usually saves before starting work for a new client: A. A sales offer or introduction to a project that informs all stakeholders of the project proposal. This includes deadlines and goals.
This project startup presentation is often a relatively stressful time, as it is when you connect with stakeholders and deliver on some promises. However, with some basic principles of organization and guidance, you will be fully qualified to provide a project offer to control your client's concerns, influencing your colleagues and executives. Note below
Submit problem and solution
Yes, if we are talking about a project start-up offer, you have not fully considered the consultation. However, you already know why your client has hired you, which means you already know what you want to keep overnight and what you expect from the plan.
Therefore, it is important that you begin your presentation by reaching this point: why you (the problem) exist and what results in you want to achieve with its implementation (solution). It is important that at some point during the presentation. You talk to others about the assessment so that you really understand the problem and all the issues that fall within the scope of the project.
This can happen at certain times, for example, when you enter the approximate length of a search term. You can leave it at the end of the presentation, but it can be dangerous because it can give the impression that everything you have said so far is completely true, because "there is no belief in it".
Use similes for visualization
This will be the first time the organization is inviting a consultant to start a project. This means that many people involved do not yet know how the whole process works and often do not know how long it takes. Therefore, to understand and reassure your team and your customer, it is legal for you to use analogs or stories that make everything work.
For example, you could compare your project to a rocket spacecraft in space: it takes a long time to prepare, it involves energy and dedication from everyone involved, but when the work is done, very little. Time gives incredible results.
You can also add some story from the world of advice; you or you know what happened. You can share some similar experiences, for example, and show that the results were very positive for this other company. Remember that it is not interesting to mention names - neither of the organization nor of the people - nor of numbers and numbers.
Repeat Project Highlights
True, Studies show that, in general, the audience retains about 20% of what they hear in class, lecture, or presentation. That's why it's so important that you repeat key points like issues, plans, and goals.
It is interesting that you repeat the key points three times: at the beginning of the presentation, in between, and most importantly, at the end. This is true even if your offer is only written. Make sure that people think a lot.
Keep slide low
If you choose to use slides, remember that they should only guide your statement. There is no reason to write on your slides what you will say. And worse, you can't read the slides. Your audience can read.
Instead, it is important that you include charts, tables, and diagrams in your slides. These elements make your message clear, especially when we are talking about numbers such as growth rate, percentage, time frame, and so on.
Also, the reflections are more memorable. Most people have faster visual memory than listening. And since they will only remember a few percents, this visual information will be very helpful. Then the same goes for print presentations.
The important thing is that this information cannot be too complicated. We're not saying your audience can't translate text and graphics. However, the less likely it is to create doubt and ambiguity, the better. You do not want to be frustrated if you cannot get the right pitch so invest in a good capo. In addition, we are talking about an offer to start a project. They will have plenty of other opportunities for you to go into detail later in person.
Create a graphic presentation
The best technique for presenting a project plan is to create a graph that relates to the tasks of a project, depending on the duration of each project, the sequence of tasks, and their past activities. The Gantt chart is an ideal tool for manipulating tasks and highlighting schedules, as it works with project schedules and key milestones, clearly showing how the entire operation will go.
However, if the initial presentation of your project is more comprehensive, that is, if the executive wants more in-depth information, such as budgeting and budgeting over budget time, then record and track resource and activity deadlines. It is interesting to link the Gantt chart with others.
Before charting your plan for your presentation, be sure to include all relevant information in Excel. Project management in Excel allows you to break your project into smaller parts, making it easier to see all the work.
Project presentation is an important part of the consultation work, as it aims to gain stakeholder engagement and effectively present the project plan, while the consultant shows customer safety and responsibility.
It is important to perform well on this presentation, from the contractor involved to the team involved, which will definitely allow for better progress of the entire project later on. So go with the preparation, choose the right tools for the moment, keep your spine straight, and show your client that you are undoubtedly the best person to deliver this project!